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1. Name
1.1 The club shall be called North Coast Personal Watercraft Club (NCPWCC)
1.2 The head quarters shall be at ‘The beach hut Benone Strand’
2. Objectives
2.1 To promote personal water crafting and other related social activities that the executive committee may decide the club is able to support.
2.2 To ensure that all the clubs activities comply with local bye laws, maritime laws and conform to current legislation.
2.3 To provide and maintain such facilities that are required to support the Clubs activities.
2.4 To raise fund by means of subscriptions and other means to improve the facilities as opportunities allow.
3. Safety
3.1 To take all reasonable measures to make water crafting and Clubs activities safe for its members and the general public.
3.2 All club members shall hold an RYA certificate of competency.
3.3 Water safety exercises shall be carried out annually, educating all club members with the safety requirements as laid down by the club to satisfy legal requirements for insurance purposes and maintaining safety.
4. Trustees
4.1 All club property shall be vested in the officers of the club, in accordance to the constitution.
4.2 The officers shall be indemnified against risk and or expense.
4.3 They shall hold office until the Annual General Meeting (AGM).
4.4 Only at an AGM or emergency General Meeting (EGM) shall new officers be appointed by the club.
5. Membership
5.1 The club shall consist of Full Members and Associate Members.
5.2 Full Membership covers his or her spouse and their immediate family only if they are covered by insurance.
5.3 Only one ski per membership with the exception of family membership with more than one ski.
5.4 Associate Membership is for friends of a full Member who do not own a ski but wish to become a Member of the Club.
5.5 Families with more than one ski will pay full membership rate for the first ski and will pay a £5.00 supplement for each additional ski.
6. Voting Entitlement
6.1 Full members’ one vote.
6.2 Any other members although entitled to be present at meetings have no voting power.
6.3 The motion shall be carried by a simple majority of those present full members.
6.4 A constitutional amendment shall require two thirds majority of those present.
6.5 The chairperson shall have a casting vote in addition to a deliberate vote.
6.6 A minimum quorum of one officer and two committee members is required before an Executive Committee Meeting convenes.
7. Subscriptions
7.1 The annual subscription fee and joining fee shall be determined by the Annual General Meeting or Extra Ordinary General Meeting.
7.2 The subscription must be paid prior to January for the New Year. Should any member fail to pay in full by that date, their membership lapses. Re-selection for membership will be at the discretion of the Executive Committee.
8. Application for New Membership
8.1 Application for membership shall be made on the appropriate form with a copy of an insurance certificate, other required documentation and fees and sent to the Secretary.
8.2 All members will be required to sign a disclaimer absolving the club, the executive committee and officers from any responsibility for injury loss or damage however caused.
9. Membership behaviours/disciplinary action
9.1 The executive committee or a committee of six brought together for discipline purposes shall have the power to take appropriate disciplinary action against any member.
9.2 The committee shall have the authority to suspend membership or terminate the membership of any member who, either themselves relative, friends or guests’ conduct brings the club into disrepute or fails to abide by the rules of the club.
9.3 A Disciplinary Committee consisting of at least one officer and up to five committee members shall be appointed to hear any disciplinary complaints, and this committee shall have the same powers to suspend or terminate the membership. Complaints are to be made in the presence and hearing of the person accused.
9.4 The Executive Committee’s decision shall be final.
10. Office Bearers/Officers
10.1 The office bearers shall be:
Chairman
Vice Chairman
Hon. Secretary
Hon. Treasurer
Hon Assistant Treasurer
10.1.1 These officers shall hold office for a club year, being elected annually at the Annual General Meeting.
10.2 Duties:
10.2.1 Chair
10.2.2 The Chair failing him/her, vice chair shall preside at the AGM (In the absence of these officers at any meeting, a chairman shall be elected from among those present to act at the meeting).
10.2.3 Hon. Secretary/Hon. Assistant Secretary
10.2.4 The Hon Secretary and failing him/her the Hon Assistant Secretary failing him/her the Vice Chairman, shall keep minutes of the business transacted at all general and committee meetings. The secretary shall, at least seven days before and General Meeting sent to every current member an agenda that will be brought before the meeting.
10.2.5 Hon. Treasurer
10.2.6 The Hon Treasurer is responsible for all finances of the club.
10.2.7 Hon. Assistant Treasurer/Membership Officer
10.2.8 The Hon Assistant Treasurer/Membership Officer shall keep a Register of Club Members, the class of membership their craft and marine insurance details. The Day Launch Book is ultimately controlled by the Hon Assistant Treasurer (Day to day upkeep of this book with the individual Full or Associate Member).
11. Executive Committee
11.1 The management of the club shall be vested in the Executive Committee (hereinafter called the Executive Committee).
11.2 The Executive Committee shall comprise of 1 officer and two committee members selected at the AGM. All officers and committee members will have full voting powers. All shall be fully paid up members.
11.3 Meetings of the Executive Committee shall be convened by the Secretary.
11.4 The quorum necessary for the transaction of business at Executive committee members shall be laid out in Para 6.
11.5 The decisions of the Executive Committee shall be decided by a majority vote.
11.6 The interpretation of the Club Constitution shall be vested in the Committee who shall decide all questions relating to the club, save those specified in, or involving any amendment to the Constitution
11.7 The Committee shall be responsible for ensuring that any application for membership shall be decided in accordance with a non discriminatory policy.
11.8 The Committee may employ professional advisors at its discretion.
11.9 The Committee will be empowered to form Sub Committee for the arrangement and carrying out of the Club’s activities as may be required from time to time.
11.10 Any officer or committee member who does not attend three consecutive meetings automatically forfeit’s the position, unless he/she has a valid reason for doing so.
11.11 The committee shall have the power to expand the club’s fund in such a manner as he thinks fit, in accordance with the Rules and Objectives of the club.
12. Finance
12.1 The club treasurer is responsible for all the finances of the club.
12.2 The financial Year of the Club ends on 31st December.
12.3 Proper account shall be kept of all sums of money received and paid out by the club.
12.4 The funds of the club shall be lodged at a bank or building society in an account in the name of the club, and all cheques, drafts, etc. drawn on these accounts shall be signed by two of the following officers.
• The Hon Treasurer
• The Hon Assistant Treasurer
12.5 Auditors shall examine the books of accounts, with the vouchers and invoices relating thereto at least once annually, and shall submit a certified financial statement.
13. Annual General Meeting and Other Meetings
13.1 A General Meeting shall be called at least one month before the AGM to receive the nomination of officers and committee members for the year and set an agenda for the AGM.
13.2 The AGM of the club shall be held every year during the month of November when the annual reports of the Executive Committee and the statements of accounts up to the end of the financial year shall be presented.
13.3 Not less than one month’s notice of the date of the AGM shall be given to all members by the Secretary.
13.4 The AGM shall elect such officers of the club as it may from time to time.
13.5 Nominations for officers shall be received by the Secretary not less than one month prior to the AGM. Should there be a vacancy; nominations shall be taken from the floor to the meeting at the chairman’s discretion.
13.6 Full members shall be entitled to vote at the General Meetings of the club and shall have equal voting rights as laid out in section 6.
13.7 The quorum for general meetings shall be laid out in section 6.
13.8 An Extra Ordinary General Meeting (EGM) shall be called by an application in writing to the secretary, signed by not less than ten members.
13.9 The Executive Committee shall have the power to call an EGM by decision of a simple majority of its members.
13.10 At any General Meeting, a declaration by the Chairman, that a resolution has been carried out or lost shall be conclusive.
14. Property and Staff
14.1 The responsibility for the management of the club and employment of paid staff and volunteers rests with the Executive Committee.
15. Dissolution Procedures
15.1 In the event of the club ceasing to exist, and following the discharge of all debts and liabilities, a proportional amount to be returned to members. Any assets at the time of dissolution shall be the property of a third party, as yet undecided, probably a charity. No member shall obtain any asset of the club, save a member who donated an item to the club, he/she shall have the option of choosing to have his/her donated item returned.
15.2 The club may be wound up on a resolution of members, passed by two thirds majority at a special meeting convened for that purpose upon the request of ten members of the club. At least 30 days notice of the meeting shall have been sent to all members of the club.
15.3 In the event of the passing of the resolution to wind up the club, the committee shall be empowered to distribute the assets, including cash and investments in hand.
16. Review of the Constitution.
16.1 The constitution shall be reviewed on a yearly basis.
16.2 Amendments to the constitution shall only be agreed at AGMs or EGMs.
16.3 Additions to, or alterations of, the constitution shall be submitted to the secretary at the General Meeting called at least one month prior to the AGM in November.
16.4 When a request for a special meeting is submitted to the secretary for the same purpose by members the proposal shall be submitted to the secretary not less than 60 days before the meeting is called and the secretary shall inform members at least 30 days before the date of the meeting.
16.5 Any alteration to the constitution shall require a two thirds majority of the members present and voting.
16.6 In the event of any question or matter arising which is not provided in the constitution, such question or matter shall be dealt with by the Executive Committee whose decision will be final.
17. Accidents and Thefts Etc.
17.1 The club, officers and executive committee will not be responsible for accidents, loss of life, injury or damage and the theft of property under any circumstances. Members, relatives, friends guests, all users of the club’s facilities and participants in club events do so entirely and absolutely at the own risk.
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